How to Prepare a Winning Tender Proposal : You have selected a particular tender and now is the time to fill the tender proposal in a winning manner so that your tender is accepted. It is the time to gather information, co-ordinates the material, writing drafts, preparing a cover letter, going through each and every detail and many more. Among all there are certain basic guidelines that need to be followed for a winning tender proposal.
Guidelines to Prepare a Winning Tender Proposal
Figure Out the Tender Document Carefully
Comprehending and figuring out the tender is the first step for a successful tender proposal. All the tenders in India are divided into four sections. These are Terms and Conditions, Specification of the tender, Conditions of Contract and the Tenderer Response Schedules. Each section has its own specifications and requirements. So you must go through each of these thoroughly to complete the asked documentation.
Under the terms and conditions of the tenders, closing date and time, place and way to submit the tender proposal, contact details, information on pre-tendering session, government policies and regulations along with pricing needs are given. These all points are very important and you must fulfill them all.
Then comes the specification of tender proposal. It is tender specific and here you will find the list of technical, functional and performance requirements. Better to make the checklist of the required things.
Information pertaining to the Government rights and obligations are given under the conditions of contract.
In the last section of tender proposal i.e. tenderer response schedules specific information related to quality, requirements of the contract, cost summary, technical and functional compatibility is given.
In order to write a winning tender in India or anywhere you must understand and comprehend each and every information provided and asked in the tender proposal.
Know What Your Contract Agency is looking for
This is one of the major things that needs your attention. You must know what your contract agency is looking for in terms of money, quality, services, completion, uniqueness etc. Collect as much information as you can on all these for a winning tender proposal. Along with this also know that how your tender proposal in India is going to be evaluated. This will help you in filling the tender in the most appropriate manner. Almost all the tenders are assessed against some strengths and weaknesses. So you must understand how that particular tender is India is going to be assessed.
Meeting the basic terms and conditions is the first thing while assessing the tenders. If your tender violates any of the term and conditions then your proposal will be rejected in a first short. There are many other things that are calculated like technical advantages of your proposal, level of your competence, related skills, experience, quality assurance requirements and associated risks.
If you want your tender proposal to be selected then you must check all these things before submitting it. Find out the ways in which your proposal will stand out among the other tenders.
Know the Ways to Prepare the Tender Documentation
Once you have evaluated everything related to tenders in India, it is the time to know the ways for preparing the documents for tender. Tender documentation is the major part to prepare a winning tender proposal.
Tips for a Successful Tender Documentation
1. Keep the sentences short, simple and effective.
2. Give clear and concise information.
3. Give special attention to the criteria that is stronger than the others in tender proposal.
4. Address to all the requirements in detail.
5. Show your ability of giving the services or product in time. Here you can mention the previous experience (if any), along with related certificates, references and samples.
6. Give cost schedule for all the items.
7. If required you can also give the additional information pertaining to your company, its background, client etc.
Keep in mind that the type of information and ways, you provides in the tender proposal will help you to stand out in the group of tenders. So be sure of what you are providing and do it with full confidence.
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